Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a quick voice note from a friend who gets it!

In this first one, I’m sharing why I decided to start this series and offering a reminder that I know someone out there needs to hear:

You’re not behind. You’re just building without the right support.

If your business feels heavy, scattered, or like you’re always playing catch-up… it’s not a personal failure. It’s just time to build with more clarity, structure, and ease.

These mini episodes are designed to give you a quick reset, a moment to pause, reflect, and take a breath before diving back into the day.

Press play for today's 4-minute dose of encouragement! And if it resonates, share it with someone who might need the same reminder.

Mentioned in this episode:

Join the MY-T Society Systems & Sanity Suite and get the support you need

Book your POWER In Motion Jumpstart Session

Let’s Stay Connected:

Follow @mindyourtimepodcast and @the_shannonbaker on Instagram

Grab the Back Office POWER Checklist here. It’s your first step to building a business that supports you, not burns you out.

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

You didn’t leave your 9–5 just to spend your beach vacation behind your laptop, did you?

Too many women entrepreneurs are still secretly working through “vacation mode” because their backend isn’t built to support real time off. Sound familiar?

In this episode, we’re challenging the hustle mentality and rewriting the narrative: you don’t need more hustle, you need better systems. I'm sharing the three-part strategy that helps you get out of the weeds and into your peace, so your business keeps growing even when you're out of office.

Here’s what you’ll learn inside this episode:

5:05: Why time-blocking alone won’t save your summer (and what will)

7:51: How to build a flexible weekly plan using the 90-Day Goal-Setting Worksheets

9:29: How to build a flex like a morning or evening routine anchor your productivity and protect your peace

11:43: Why building basic systems is the first step to getting out of hustle mode and finally creating space to rest, recharge, and grow

14:19: How the MY-T Society Systems & Sanity Suite meets you exactly where you are and gives you access to the tools, structure, and support you need to build your systems without overwhelm

17:25 - How the POWER In Motion Jumpstart Session gives you a personalized 30-day action plan so you can finally make progress without the overwhelm of figuring it out alone

This is not another episode about adding more to your to-do list. It’s about streamlining what you already do, on purpose.

Related Episodes Mentioned:

EP 210 - Make Your Business Work For You — So You Can Enjoy Summer Too

EP 212 - The 6 Core Systems Your Business Needs to Grow Without Burnout

Resources Mentioned:

🔧 Ready to simplify your back office and finally feel in control?

Join The MY-T Society Systems & Sanity Suite, your space for smart systems, sanity-saving tools, and real support. You’ll get plug-and-play templates, strategy driven resources, and access to expert guidance so you can run your business like a pro without the overwhelm.

🧭 Feeling stuck behind the scenes? Let’s clear it up.

Book a POWER In Motion Jumpstart Session, a focused 60-minute strategy call where we’ll identify what’s holding your business back and map out a custom 30-day action plan. You’ll walk away with clarity, direction, and a backend that’s finally in motion.

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

Burnout isn’t a badge of honor. It’s actually a warning sign your business is missing something critical?

You didn’t build your business to be the bottleneck, stuck in the day-to-day with no room to breathe. You built your business for freedom, to make a bigger impact, and for sustainable growth. But here’s the truth no one’s talking about:

You can’t scale chaos. And no amount of hustle can replace systems with automation.

So today we’re going to revisit the 6 core systems every business needs to grow sustainably without sacrificing your sanity or your life. Here's what we’re going to talk about today:

2:07: Why hustle isn’t a sustainable growth strategy and what to do instead.

5:03: How a client management system leads to better retention, more referrals, and a stronger brand with less effort

6:46: Why a digital central filing system is essential for productivity, security, and accessing documents on the go

7:43: How an online scheduling system helps you set boundaries, screen leads, and get paid with one simple link

8:56: Why a strong communication system builds trust externally and keeps internal operations running smoothly without endless emails

10:15: How a money management system helps you track finances, make smarter decisions, and avoid costly mistakes as you grow

11:14: Why separating your sales and marketing systems is key to attracting the right clients, building trust, and getting paid consistently

12:24: Why separating your sales and marketing systems is key to attracting the right clients, building trust, and getting paid consistently

13:48: How the MY-T Society Systems & Sanity Suite can help you take action on your systems with support, structure, and a flexible way to get started

Related Episodes Mentioned:

EP 175 - Transform Frustrating Chaos with a Game-Changing Filing System

EP 178 - How to Take Control with an Online Scheduling System and Boundaries

EP 187 - Emergency Preparedness Strategies You Need to Protect Your Business

EP 188 - How to Build an Effective Communication System to Unlock Sustainable Growth

EP 191 - How to Unlock Financial Confidence with a Simple Money Management System

EP 192 - How To Achieve Freedom & Growth With A Sales And Marketing System

EP 210 - Make Your Business Work For You — So You Can Enjoy Summer Too

Resources Mentioned:

🔧 Ready to simplify your back office and finally feel in control?

Join The MY-T Society Systems & Sanity Suite, your space for smart systems, sanity-saving tools, and real support. You’ll get plug-and-play templates, strategy drive

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

What if the very thing you’re calling “freedom” is actually fueling your burnout?

We’ve been sold the idea that flexibility equals freedom. That being able to work from anywhere, say yes to everything, and keep our business in our head is somehow empowering. But let’s be honest, it’s exhausting.

Today I’m flipping the narrative! Because the truth is, real freedom doesn’t come from flying by the seat of your pants. It comes from structure. It comes from systems that give you your time, your energy, and your life back.

If you’re overwhelmed, on the verge of burnout, or just tired of feeling behind all the time, this is the mindset shift you didn’t know you needed.

Here’s what we’re going to expand on today:

2:09: The moment I realized my business was draining me and how that changed everything

4:57: Why messy operations quietly kill your confidence, clarity, and capacity

6:45: How building systems is a protective response, not a restrictive one

9:27: Simple ways to start systemizing today without getting overwhelmed

10:13: The role of the Back Office POWER Checklist in helping you determine where to start making changes

11:18: A quick win challenge to help you start building your first system

Resources Mentioned:

📋 Grab the Biz Ops Checklist, a fillable PDF, to quickly audit your back office, spot inefficiencies, and create a smoother, more efficient operation!

🔧 Ready to simplify your back office and finally feel in control?

Join The MY-T Society Systems & Sanity Suite, your space for smart systems, sanity-saving tools, and real support. You’ll get plug-and-play templates, strategy driven resources, and access to expert guidance so you can run your business like a pro without the overwhelm.

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

Summer isn’t a threat to your business! It’s actually the perfect season to reclaim your freedom.

You don’t need to keep grinding through the heat or watch your progress slip away while you’re trying to unplug and spend time with your family. In this episode, I’m challenging the idea that your business has to run your life and showing you exactly how to flip that script.

This is just what you need! Whether you’re just getting started or you’re a six-figure entrepreneur who’s tired of playing catch-up and ready to run your business on your own terms.

If you’ve built something you’re proud of but still feel like you’re stuck in the day-to-day, this episode will help you see that you don’t need to choose between growth and freedom. Because systems and routines aren’t about restriction. They’re the foundation for your peace of mind and the key to creating the impact you’re meant to make.

So if you’re craving time to breathe, to be present with your family, and to live your legacy instead of just building it, this episode is your permission slip and your roadmap to get started. No jargon. No fluff. Just straight talk and practical steps you can start using today to streamline your business without burning out.

Here’s what we’re unpacking today:

2:00: Escaping hustle mode - Learn how structure, intentional time management, and a complete mindset shift transformed my approach to work and rest

6:40: Fully stepping into my vision – Discover how everything finally aligned and why I’m here to help you navigate your own journey

9:00: Why structure gives you freedom – Ditch the hustle mindset and see how intentional planning can create more time for what matters most

10:09: Member transformation – Hear how Jasmine went from overwhelmed and reactive to calm and in control by using the resources and systems in the membership to take charge of her summer and her schedule

12:02: The role of routines in sustainable scaling – How small daily habits can fuel your productivity and protect your energy all summer long

13:07: The power of simple systems – From client intake to daily operations, learn why documented workflows are your secret weapon for staying in control

14:22: Streamlining Challenge – Discover how this simple tool can reduce mental bandwidth, set clear boundaries, and let you take charge of your schedule with ease

Related Episodes Mentioned:

Episode 173 - Is Your Business Growth Stuck? Implement These Six Core Systems

Resources Mentioned:

🔧 Ready to simplify your back office and finally feel in control?

Join The MY-T Society Systems & Sanity Suite, your space for smart systems, sanity-saving tools, and real support. You’ll get plug-and-play templates, strategy driven resources, and access to expert guidance so you can run your business like a pro without the overwhelm.

🗺 Feeling stuck in the weeds? Let’s fix that.

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

Still grinding 10-hour days and wondering why your business still feels chaotic behind the scenes?

Here’s the truth no one wants to admit, hustling harder isn’t the path to sustainable success. It’s the roadblock! And if you’re not intentional about how you use your time, your systems (or lack of them) will keep you stuck in a cycle of burnout, even if your revenue looks great on paper.

If you’re running a six-figure business but still feel like you’re the one holding it together with sticky notes and sheer willpower, this episode is for you.

You didn’t build your business just to be exhausted. You built it for freedom. It’s time to protect your time, create space to lead, and stop sacrificing your sanity to hit your next milestone.

This is a real-talk conversation about why doing more isn’t helping—and what to focus on instead if you want your business to grow without draining you. Inside, I’m sharing:

1:48 - The critical mindset shift that helped me prep for multiple events, a family celebration, and a major summit without dropping the ball

3:15 - The importance of pausing and reflecting on your accomplishments

6:04 - How a Legacy In Motion Session gave a growing entrepreneur the clarity, structure, and custom 90-day plan she needed to finally get her systems working for her

10:34 - A quick exercise to help you identify what’s wasting your time and what you can stop doing this week to focus on what matters most

13:47 - The myth of productivity that’s keeping six-figure CEOs overwhelmed and overbooked

17:55 - Simple shifts you can make to protect your time and reclaim your role as the leader

19:42 - Why small wins matter more than you think and how to actually pause long enough to see them

Resources Mentioned:

🔧 Ready to simplify your back office and finally feel in control?

Join The MY-T Society Systems & Sanity Suite, your space for smart systems, sanity-saving tools, and real support. You’ll get plug-and-play templates, strategy driven resources, and access to expert guidance so you can run your business like a pro without the overwhelm.

🗺 Feeling stuck in the weeds? Let’s fix that.

Book a Legacy In Motion Session, a focused 2-hour strategy experience where we identify what’s slowing you down and build a 90-day plan that aligns with your vision. It’s time to clear the clutter and grow with intention.

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

What if the chaos in your business isn’t a time problem?

You don’t need more hours my friend. You need a back office that actually supports the business you’re building. So today, I’m breaking down how smart, driven entrepreneurs like you end up buried in busywork and how the Back Office POWER Checklist helps you stop winging it and start leading with clarity.

We’ll dig into the first two steps of my POWER In Motion Framework and how to use them to audit your operations, focus your energy, and make real progress without burning everything down to start over. You’ll hear a real client story that proves what’s possible when you stop guessing and start streamlining.

If your business is held together by duct tape and good intentions, it’s time to change that. You’re not behind. You’re just ready to run your business differently. Let’s go.

Related Episodes Mentioned:

Episode 197 - How to Achieve Consistent Success with the Power in Motion Framework

Resources Mentioned:

📋 Grab the Biz Ops Checklist, a fillable PDF, to quickly audit your back office, spot inefficiencies, and create a smoother, more efficient operation!

⚙️ Book an SOP Efficiency Check, a personalized video audit where I review one key process, identify inefficiencies, and give you a clear, actionable plan to make it more efficient—so you can stop wasting time and start running your business with ease!

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

What if the very success you worked so hard for is the very thing that is keeping you stuck?

Today I’m calling out the hidden chaos behind the “perfectly polished” business. You’ve got the clients, the revenue, maybe even a team. But if your operations are held together with duct tape, growing your business will cost you your peace (and your time).

In this episode I break down what’s really going on when success feels heavy and why duct-taped systems will never support long-term business growth. You’ll learn the mindset shift you need to make before you even think about scaling, and how to spot the operational gaps that are burning you out.

If you're ready to reclaim your time, lead with clarity, and run a business that doesn’t depend on you to survive, this episode is just for you!

1:28 - When teams can't function without your input, you’ve become the bottleneck

5:11 – Why growing without systems leads to burnout and unsustainable success

7:33 – How the POWER in Motion Framework helps you build documented processes

10:08 – Delegation fails without clarity on what to hand off and how to do it

12:16 – Real success is building a business that supports your life.

Resources Mentioned:

📋 Grab the Biz Ops Checklist, a fillable PDF, to quickly audit your back office, spot inefficiencies, and create a smoother, more efficient operation!

🤝 Join The MY-T Society for tools, templates, and expert support to simplify your business systems and take control of your time!

🧩 Book a Legacy In Motion Session, a personalized 2-hour strategy session, to uncover inefficiencies, set clear 90-day goals, and create an actionable plan to streamline your business and achieve sustainable growth!

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime