Let’s talk systems and how they work together in your business.
Think of your business like the human body:
👉 Your circulatory system keeps things moving.
👉 Your digestive system processes and fuels the whole operation.
Now, here’s the key: these systems work independently, *but they also rely on each other.* If your digestive system struggles—breaking down food that’s hard to process—it puts stress on your circulatory system. And if you’re not exercising, your circulatory system might slow down, affecting digestion.
The same thing happens in your business.
Your marketing system might be running full throttle, but if your fulfillments system can’t keep up, it creates strain. Or maybe your sales system is underperforming, creating challenges for your finance system.
The solution?
🛠️ Maintain and optimize each system independently.
🛠️ Ensure they support each other seamlessly.
🛠️ Treat your business as one cohesive, interconnected unit.
When all systems are healthy, your business runs like a well-oiled machine—and that’s how you scale sustainably.

When building your organizational structure, here’s a game-changing idea:
👉 Think beyond roles—focus on tasks and functions.
Why? Because roles can blur. The same person might handle accounts receivable and accounts payable—or lead marketing while supporting logistics during international expansion.
Here’s a systematic approach I love:
The Spidergram. 🕸️
It’s a flexible, visual way to map out:
All tasks and functions within your organization.
Who’s currently responsible for each.
Where gaps exist (future roles).
Start by listing every task—big or small—and assign it:
✔️ To someone on your team.
✔️ Or to yourself (in the early stages).
✔️ Use placeholders for roles you’ll hire as you grow.
This system lets you stay agile, plan for growth, and ensure nothing gets overlooked—even if you’re a one-person operation right now.
Pro Tip: Your org structure is more than a chart—it’s a roadmap to your future. Start building it today.

We get asked this a lot: *What’s the difference between an organizational structure and an organizational system?*
Here’s the simple answer:
An structure is a system—a framework that defines reporting lines, work assignments, and team dynamics. It’s the backbone that keeps your team aligned, whether you’re a solo entrepreneur or managing 50+ employees.
Think of it like this:
👉 Your structure organizes who does what.
👉 Your systems integrate everything—interdepartmental workflows, overlapping responsibilities, and multi-level operations.
They’re interconnected, and your structure is a vital part of your overall system.
Later this week, I’ll share a new way to think about future planning for your org structure—something flexible, organic, and designed to help you grow *right now* while building for the future.
Stay tuned! 🎯