Top Invoicing Solutions Used by Software Companies

In episode #355, Ben breaks down the top invoicing solutions used by SaaS and AI companies based on his 7th Annual Tech Stack Survey.

With 57 different invoicing solutions named in the survey, this category shows far more fragmentation than core accounting. The top five solutions account for 55% of reported usage, but there’s still a long tail of specialized billing and revenue management platforms.

Ben walks through the most widely used tools and explains how invoicing increasingly overlaps with revenue management, subscription billing, and payment processing.

Resources Mentioned

• 7th Annual SaaS Tech Stack Survey: https://www.thesaascfo.com/surveys/finance-accounting-tech-stack-survey/
• Metronome, sponsor of the invoicing category: https://metronome.com/

What You’ll Learn

• The top invoicing and billing solutions used in software companies
• Why QuickBooks and Stripe remain dominant in early and growth-stage SaaS
• Which newer platforms are gaining traction
• How fragmented the invoicing and billing landscape has become

Why It Matters

• Invoicing is a critical link between bookings, cash flow, revenue recognition, and ARR reporting
• Poor billing infrastructure can break your MRR schedules and retention calculations
• As pricing models evolve (subscription, usage, hybrid), your invoicing system must handle complexity
• Revenue management tools increasingly sit between CRM, payments, and your general ledger
• Clean invoicing data is essential for accurate financial modeling, KPI tracking, and due diligence