The Hidden Dangers of SharePoint: How to Encourage Collaboration Without the Security Risks

In Episode 3 of SharePoint Focus, we’re tackling one of the trickiest balancing acts in Microsoft 365: enabling smooth collaboration without creating security risks.🔹 In Episode 1, we discussed the Privacy Act and why data government in SharePoint matters.🔹 In Episode 2, we looked at preparing your SharePoint environment for AI and reducing storage costs.🔹 Now in Episode 3, we’re getting practical — with real-world tips for sharing and collaboration, plus a look at how poor sharing habits can quickly turn into serious security breaches.👩‍💻 Joined by Alyssa Blackburn (AvePoint) and Mia Tate (First Focus, M365 Practice Lead), we explore:- The fine line between secure and open sharing in SharePoint and Teams- Practical tenant-wide and site-level settings to protect your business- The dangers of oversharing links and folders (and why “request access” drives everyone mad)- Real audit insights: what businesses get wrong again and again- How user education, smart policies, and tools like Guard & Policies + Insights make a difference- Why the new Privacy Act means staff training on data security isn’t optional anymoreThis episode will help you set up SharePoint sharing that is secure, but still collaborative.0:00 – Intro0:40 – Collaboration vs Security: Finding the Balance2:00 – Tenant-Wide Settings & Governance Basics5:30 – The Delicate Balance: Don’t Over-Lock or Over-Open8:00 – Why Individual Permissions Are a Nightmare10:20 – Link Sharing vs Folder Sharing Explained13:40 – Using Guard & Policies + Insights for Better Oversight15:00 – How Poor Sharing Habits Lead to Security Breaches19:00 – Real-World Oversharing Mistakes & AI Risks (Samsung Case)23:30 – Training, the Privacy Act & Why Ongoing Education Matters26:40 – Wrap-Up & Episode 4 Teaser