SharePoint Data Governance & The Privacy Act: What You Need to Know

Welcome to our new mini-series 'SharePoint Focus'. Over the next six episodes, M365 pros Mia Tait McIntyre and Alyssa Blackburn will join host Brendan Ritchie to share practical tips to help you get clarity, get compliant, and get SharePoint working for your business.In this episode, Mia Tait (M365 Practice Lead - First Focus) and Alyssa Blackburn (Program Manager - AvePoint) discuss what the recent reforms to the Australian Privacy Act mean for businesses of all sizes, and how SharePoint can help you stay compliant, secure, and AI-ready.🔐 What you’ll learn in this episode:- What’s changed in the Privacy Act (1988) and the 2024-2026 amendments- How the new laws impact small to mid-sized businesses (including fines & legal risk)- Why storing personal information in SharePoint now comes with stricter obligations- How to use SharePoint to enforce access controls, retention policies, and data loss preventionCHAPTERS:0:00 – Introduction: Why SharePoint and data governance matter0:49 – Meet the guests: Mia Tait & Alyssa Blackburn1:22 – Why focus on data governance in SharePoint now?1:36 – Privacy Act changes in late 20242:16 – The rise of cybercrime and why privacy laws matter5:16 – Key Privacy Act updates: Small businesses now included6:31 – The real-world impact of data breaches (Optus, Medibank, Qantas)8:12 – Heavier fines and revenue-based penalties explained10:03 – Start with a data stocktake: Knowing what you have10:57 – Data retention rules: Only keep what you need13:38 – Building a risk and value framework for your data14:56 – New breach notification requirements for businesses17:44 – Privacy Act timeline: What’s active now vs. 2026 updates19:38 – The importance of transparency and trust with customers21:10 – Directors’ responsibilities and civil penalties23:52 – Why SharePoint governance is crucial for AI readiness25:05 – Understanding ROT data: Redundant, Obsolete, Trivial26:48 – Using tools to manage and clean up data30:09 – Risks of bad data: Poor decisions and AI errors32:53 – How bad data kills adoption of AI tools34:55 – Simplicity for end users: The Alyssa Blackburn Scale of Complexity36:40 – Wrap up: Privacy, governance, and preparing for AIPlease follow us on LinkedIn! We’d love to be part of your professional network, and it helps us stay closer and share insights that matter to leaders like you: 👉https://www.linkedin.com/company/first-focus-it/