Documenting Delays: What Construction Managers Need to Know

In this episode, CMAA’s Nick Soto and Evan Hendershot are joined by Brian Hanifin and Rachel Domingo of the LitCon Group to explore how construction managers can document the real story behind project delays and disruptions. Drawing on Brian’s decades of construction management and litigation support experience and Rachel’s forensic schedule and delay analysis expertise, they explain why close, real-time schedule monitoring is often the earliest indicator of emerging problems. Patterns such as repeated start-and-stop work can signal when a disruption is evolving into a true project delay. The conversation highlights the importance of contemporaneous, field-level documentation—including daily reports, meeting minutes, emails, logs, and native CPM schedule files—as the most reliable evidence in disputes. The guests also clarify key distinctions between delay, disruption, and productivity loss, and share practical strategies such as proactive meetings, clear notice practices, and effective use of existing tools to resolve issues early and keep projects out of court.

The Construction Leaders Podcast is produced by Association Briefings.