EP332: How Mature Is Shopify’s POS? Feature Strengths & Operational Limitations, With Kubix Operations Director Joseph Brown

"Shopify POS is a powerful foundation, but it’s not a turnkey solution for every retail scenario. The platform's maturity is a moving target, and understanding its ecosystem gaps is crucial for strategic planning and preventing costly misalignments."

Joseph Brown, Operations Director, Kubix

Are you considering Shopify POS for your retail operations but unsure about its strengths and limitations?

You're not alone.

As one of the leading ecommerce platforms, Shopify has rapidly expanded into the retail point-of-sale space, but its product is still evolving. In this pod, we explore the realities of implementing Shopify POS backed by expert insights from Joe Brown, Operations Director at Kubix, who has direct experience implementing POS for different business models.

Whether you're running a standalone store or extensive retail estate, this episode has practical advice, product limitations and decisions that can make or break your omnichannel strategy.

The reality…

Shopify POS has become more capable for retail, especially in multistore environments with enhanced permissions and faster workflows. However, it still has capability gaps that can surprise retailers, and requires careful planning, discovery and customisation.

Key discussion points

1. Deep discovery is critical

A recurring theme is the importance of thorough discovery when planning POS projects. Retailers should map existing workflows, identify edge cases (like made-to-order products, custom packing, or complex stock movements) and assess how Shopify’s platform supports or complicates these processes.

Rushing into implementation without understanding detailed workflows can lead to costly rework or operational issues down the line.

2. Inventory management limitations

One of Shopify's gaps is in inventory management for complex use cases. For example, handling stock exchanges between stores where products are unavailable locally remains problematic.

Shopify currently supports split fulfillment orders but lacks native support for multi-quantity line items or real-time transfer workflows, which can frustrate larger or more nuanced operations.

3. Hardware cost & compatibility

POS selection is more than a software decision; hardware investment is foundational. Some issues arise when existing custom integrations, like bespoke receipt printers or scanner setups, are incompatible with new POS hardware or updates.

Testing hardware thoroughly before rollout is essential, and technical teams need to validate network setups, peripherals and existing workflows.

Practical tip: Shopify's recommended hardware kits may not suit every store. Custom hardware may be necessary, but it can add complexity and cost.

4. Ecosystem maturity and functional gaps

While Shopify's ecosystem is growing, certain functionality including multi-currency gift cards, B2B support or advanced inventory tracking, lag behind expectations.

Retailers with complex order workflows may need to integrate third-party apps or custom solutions to fill these gaps.

Chapters

[00:45] Introduction to Shopify POS and Its Evolution

[03:30] Market Positioning and Retail Challenges

[06:40] Discovery Process in Retail POS Implementations

[09:25] Hardware Considerations for Shopify POS

[12:20] Custom Development Needs in Retail

[15:10] Omnichannel Experience and Customer Journey

[17:55] Integration Challenges with Legacy Systems

[20:50] Inventory Management and Workflow Complexities

[23:15] Future Improvements and Wish List for Shopify POS