Why Your Brain Is Failing You: The Real Reason You Can't Get Things Done with David Allen

In this episode, Stephen and Britain Covey dive into Getting Things Done (GTD) by David Allen, a groundbreaking book that redefines productivity. They explore how GTD isn’t just about checking off tasks but about creating a trusted system to free your mind, reduce stress, and focus on what truly matters.

Stephen shares his personal connection with David Allen, having worked closely with him early in his career. Together, they unpack the core principles of GTD, from "appropriate engagement" to the five-step workflow, and how these concepts can transform your work, relationships, and daily life.

Through engaging storytelling and practical insights, this episode challenges the traditional view of productivity and offers a paradigm shift for managing your mind and tasks with clarity. Let's jump in!

What We Discuss

• [00:00] Introduction
• [05:44] Appropriate engagement: clear mind ⇒ full presence
• [09:13] Structure × freedom on the playing field
• [13:15] GTD as an “installed thought-process” for teams
• [17:37] The 5 steps: Capture · Clarify · Organize · Reflect · Engage
• [25:36] Next-action thinking stops mental “open loops”
• [28:52] Procrastination: signal of high stakes, not laziness
• [32:59] Paradigm shifts: presence over productivity & minds for ideas

Notable Quotes

• [05:44] “The methodology is about being appropriately engaged with your life… Are you appropriately engaged with your cat? …with your career and your future?” — David Allen
• [07:05] “Productivity has a lot of baggage: work harder, sweat harder, clock more hours… Real productivity is doing what clears your mind so you can stay focused and present.” — David Allen
• [19:15] “Your brain is a crappy office—it can juggle about four things before it’s hijacked by the latest and loudest.” — David Allen
• [25:36] “If you haven’t nailed the next physical, visible action, you haven’t finished thinking—so your mind keeps looping: What about the Saturday meeting? The cat food?” — David Allen

Resources

Paradigm Shifting Books

• Podcast
• Instagram
• YouTube

Books

• Getting Things Done by David Allen
• Deep Work — Cal Newport
• Four Thousand— Oliver Burkeman

David Allen

• Website

Britain Covey

• LinkedIn
• Instagram

Stephen H. Covey

• LinkedIn